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Your Swapfiets Employer Toolkit.

Everything you need to successfully launch the Swapfiets employee benefit.

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Get rolling instantly.

Email templates.

Ready-to-use email templates to easily inform your employees about Swapfiets and boost sign-ups.

Promotional materials.

Eye-catching banners and posters to promote the Swapfiets benefits online and in the office.

Instruction videos.

Instruction videos with quick, clear answers to all your employees' common questions.

Launch & promotion.

Follow this quick three-step guide for an efficient employee rollout:

1

Announce the perk

Send a clear internal message (via email or Slack) using our templates in the resource section.

2

Boost visibility

Display the promotional posters we provide around the office and share them online to hype up your announcement.

3

Share the link

Share the sign-up link with all eligible employees so they can handle their bike selection and appointment scheduling directly.

Swapfiets-worry-free
Swapfiets-worry-free
Swapfiets-worry-free

All you need to know.

Service & repairs

Bike maintenance is 100% on us. We manage all service and repairs directly with the employee, meaning the HR team can stay out of the loop. Employees should just download the app or contact our customer service to schedule a fix or swap, guaranteeing zero extra work for your company.

Service & repairs

Bike maintenance is 100% on us. We manage all service and repairs directly with the employee, meaning the HR team can stay out of the loop. Employees should just download the app or contact our customer service to schedule a fix or swap, guaranteeing zero extra work for your company.

Service & repairs

Bike maintenance is 100% on us. We manage all service and repairs directly with the employee, meaning the HR team can stay out of the loop. Employees should just download the app or contact our customer service to schedule a fix or swap, guaranteeing zero extra work for your company.

Invoicing & reporting

You only receive one consolidated invoice per month for all active employee subscriptions. We bill in advance, so your first invoice includes the initial pro-rata period, making it a bit higher—but always transparent. Plus, companies with 10+ subscriptions get detailed data reports in CSV format.

Invoicing & reporting

You only receive one consolidated invoice per month for all active employee subscriptions. We bill in advance, so your first invoice includes the initial pro-rata period, making it a bit higher—but always transparent. Plus, companies with 10+ subscriptions get detailed data reports in CSV format.

Invoicing & reporting

You only receive one consolidated invoice per month for all active employee subscriptions. We bill in advance, so your first invoice includes the initial pro-rata period, making it a bit higher—but always transparent. Plus, companies with 10+ subscriptions get detailed data reports in CSV format.

Employee termination

Ending a subscription requires a one-month (30-day) notice period. You have two simple options: employees can terminate the subscription themselves (via the app or store return), or you can send a monthly list of leavers to business@swapfiets.com. After 30 days, any unreturned bike automatically converts to a private subscription. This ensures your company is no longer invoiced.

Employee termination

Ending a subscription requires a one-month (30-day) notice period. You have two simple options: employees can terminate the subscription themselves (via the app or store return), or you can send a monthly list of leavers to business@swapfiets.com. After 30 days, any unreturned bike automatically converts to a private subscription. This ensures your company is no longer invoiced.

Employee termination

Ending a subscription requires a one-month (30-day) notice period. You have two simple options: employees can terminate the subscription themselves (via the app or store return), or you can send a monthly list of leavers to business@swapfiets.com. After 30 days, any unreturned bike automatically converts to a private subscription. This ensures your company is no longer invoiced.

Swapfiets Stories.

Swapfiets Stories.

Swapfiets-swappers
Swapfiets-swappers
Swapfiets-swappers

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Discover how Studitemps made cycling part of their culture.

Female-Swapfiets-e-Bike
Female-Swapfiets-e-Bike
Female-Swapfiets-e-Bike

Mission in motion

How our B Corp clients ride toward a greener future.

Help and support.

Not finding what you're looking for?

Visit our FAQs

Still have questions? Email us at

support.es@swapfiets.com

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Sign up for our emails to get updates about our services, products and discounts straight to your inbox.

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